Adding Food and Service Suppliers

When adding food and service suppliers you need to keep a list of them all so you can track the source of your ingredients and maintain your equipment and premises. 

Under Simply Safe and Suitable your verifier will check records of:

  • your approved supplier list and supplier assurances (certificates)
  • the name and contact details of your supplier
  • the type and quantity of food received
  • the temperature of the food received and if it needs to be kept at a certain temperature to make sure it is safe and suitable 

Safe Food Pro provides you with an ad-hoc 'Receiving a delivery' form that you can fill in from the mobile application whenever you receive a food delivery. You can also add a photograph of the delivery docket which will help if you ever need to recall food. To use this form it is important that you list your regular food suppliers in the Suppliers page.

Adding Suppliers

  1. Add one or more new suppliers by choosing 'Suppliers' from the Main menu on the Administration Console
  2. Click the green plus button
  3. Select either single supplier or bulk upload supplier 

Adding a Single Supplier

  1. Select a supplier type: Goods - suppliers who provide goods to your business or Services - People/companies that provide maintenance work etc

  2. Capture as many details as possible. Only those fields with an asterisk (*) are required.  
  3. You need to list the type of items that the company provides e.g. Fresh fruit and vegetables
  4. You can enter the supplier's certificate, showing if they are a certified supplier. You can monitor the supplier's certificates from your Dashboard on the Administration Console, showing when their certificate expires so you can keep your records up to date. 

  5. You can also attach resources directly to a Supplier. If you want to attach the supplier certificate or other resources click the plus button by 'Resources'. If you need more help with attaching resources click here. When you receive a delivery from a supplier you will be able to pick the supplier from your supplier list.

Note: If you enter a phone number or email address for a Supplier then when you navigate to suppliers on the tablet you will be able to use these details to make a call or send an email to the supplier.

Using Bulk Upload

If you have many suppliers and already have a list of them in Microsoft Excel or another file format you may save some time by using the bulk upload feature. Click here to learn how to bulk upload

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