Temperature Logger

Monitor your temperature readings against time and receive notifications if they exceed the designated limits.

Feature Alert: To access this feature you will need to purchase a Temperature Logger with Probe from our Shop and be on a Professional or higher plan.  

The temperature profile question type enables you to monitor your temperature readings over a set time period and receive notifications if they exceed the designated limits. 

With this feature, you can stay ahead of any potential risks and take proactive measures to monitor Cooling methods and Hot Holding with ease. A temperature graph is a valuable tool that allows you to compare expected versus actual values, giving you a quick and comprehensive summary of your data. 

In this Article

Setting up the Hub & Temperature Logger with Probe

To start, you'll need to set up the Hub. 

  1. Find a place by your internet router that's free of obstructions 
  2. Connect the power supply to your Hub and turn the Hub on. This makes the power light go Red 
  3. Take out the LAN cable. Connect this to the Hub (in the LAN port) and your Internet Router. This should make the net light flash green every few seconds. The RF light will flash blue only when the Temperature Loggers with Probe send data every few minutes.

Store your Temperature Loggers with Probe in a clean and easy-to-access place. Once your form is set up, you will choose the Temperature Loggers with Probe within the Form. 

Cooling Profile Form

Note: To add this form to your account, please contact our Support team at support@safefoodpro.com

We can add the Cooling Profile Form to your account when you purchase a Temperature Logger with Probe. Our SFP Master form has been set up with the standard cooling requirements from Simply Safe and Suitable (Magenta Card / S39-00004 / Cooling freshly cooked food)

Cool food quickly to stop bugs growing or producing toxins.  To achieve the above, food must go from 60°C to 5°C (or below) in less than 6 hours or it must be thrown out

To achieve this you must cool the food  (This cooling process only starts when your food gets to 60°C )

  • from 60°C to 21°C in less than 2 hours, 
  • then 21°C to 5°C (or below) in less than 4 hours. 

Although this form gives you the standard parameters you can customize your cooling profile to your specific requirements. e g. picking food items from a specific group or changing the time/temperature parameters. 

The system continuously monitors the temperature and can notify you if it goes out of bounds, ensuring that your food items are cooled within the required parameters ensuring the food has been cooled safely.

To edit the form:

  1. Log in to the Admin Console (Computer Login) 
  2. Go to the Form Tabs
  3. Search for the Cooling Profile Form
  4. Click on the Cooling Profile question
  5. Add or Adjust the parameters like - cooling time & desired temperature limits
  6. Tick the box "Send alerts when the temperature is outside limits" to receive notifications if any temperature recorded by the sensor goes outside the safe "green zone".
  7. Save

You may also want to update the schedule of this form depending on your Cooling Foods frequency (e.g. Daily or Weekly). 

To Complete this form on the App 
(Please note this example does not use the standard Cooling Profile form)
  1. Log in to the Mobile / Tablet App
  2. Click on the Green Plus Button
  3. Search for the Cooling Profile Form
  4. Select the Form
  5. Click on the Cooling Profile Question
  6. Select the Food Item
  7. Select the Sensor (Temperature Logger with Probe)
  8. Click on the Green Tick to start recording the food item temperature
  9. Fill rest of the form
  10. Save
Note: Temperatures will be recorded every 15mins by the probe and recorded on the chart.

Creating a Custom Form for Hot Holding

In this example we will create a form for Hot Holding where we want to monitor the temperature of our soup urn over the two hour service period. We want to ensure that the temperature is above 75 °C.

  1. Log in to the Admin Console (Computer Login) 
  2. Create a new Custom Form or edit an existing one 
  3. Add a New Question
  4. Select the Answer type 'Temperature Profile' 
  5. Choose "Food Item" - we shall leave this as Any, so we can add it in on the mobile, but a specific item can be chosen.
  6. Add the time/temperature limits.  As we want a fairly constant profile, always above 75°C, we only need to add two points, both with a lower limit of 75°C.
  7. Save the Form. 

The simple profile created will look like this.

Note: If you need to add more points on your profile click on the black + button.

Viewing the Temperature Profile Profile Question on the App

(Please note this example does not use the standard Cooling Profile form)

You can view the cooling progress on the App. 

  1. Open the Mobile App
  2. Open the Form you just edited or created. 
  3. Go to the Temperature Profile question 
  4. The App will show the temperature readings from the probe in comparison to the to the temperature profile.  A blue line will be drawn between the sensor readings. 
  5. A table to the recordings is displayed beneath the chart.  As long as the temperature stays within the green "safe zone" the results will show as Valid.  Recorded temperatures outside the range will show as Too High or Too Low.  If a point goes outside the "safe zone" a notification will be sent which gives the team the opportunity to speed up the cooling process e.g. splitting the food up into shallow containers, putting it in an ice bath etc.
  6. Save the Form

At the end of the Cooling process when you open the form there will be some comments displayed against the profile question.  The question will say Finished in a Green bar with additional comments.

  • If everything was "In Bounds". There is a green bar saying: "Temperature profile is within limits"
    The graph shows temperature readings within the limits (line drawn within green shaded area).
    In the Table of Date/Offset (time)/Temperature and Validity, answers in Validity column show Valid.
  • If a recording was "Out of Bounds". There is a red bar saying: "Temperature profile has exceeded limits".  
    The graph shows temperature readings as dots and line outside green shaded area. 
    In the Table of Date/Offset (time)/Temperature and Validity, answers in Validity column show either Too High or Too Low.

Example of our cup of tea not cooling within the required limits.

Temperature Reporting

  1. Log in to the Admin Console (Computer Login) 
  2. Head to the Report tab 
  3. Click on the Completed form’s tab.
  4. Filter by Form name or by Form category.
  5. Click on the form and now you will be able to view the graph and table for the temperature profile.

Example of our cup of tea cooling, not within the limits set.

If you view the form report, it this displays as follows.

Note: If the temperature reading is outside of the expected range, you will receive a notification alerting you to the issue. You can set the notification in the user profile under ‘user notification’ as Temperature Sensor Reading Out of Bounds

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