Tailor your Food Control Plan in Safe Food Pro
Step by Step instructions to use the Setup Wizard to create your Company and Food Control Plan (FCP) in Safe Food Pro
In this Article
- Adding your Administrator Account
- Tailoring your Food Control Plan
- Food Control Plan Summary
- Gathering your Business Details
Safe Food Pro has a simple wizard to guide you through creating your Food Control Plan and your Company.
If you'd prefer to watch a video click here.
There are two main components to Safe Food Pro:
- Administration Console that you and/or your Manager use in a Web Browser to setup your Food Control Plan and to monitor progress
- Mobile Application that runs on an Android or iOS Tablet/iPad/smartphone and that your staff use to capture daily and weekly records needed for your Food Control Plan.
The Setup Wizard is run from a Web Browser and when complete logs you into the Administration Console.
Adding your Administrator Account
The first step of the Wizard helps you create your Administrator account. You can use this account to login to both the web console and to the mobile application in Safe Food Pro.
Only 'Administrator' and 'Manager' logins provide access to the Safe Food Pro web (administration) console. So you should keep these details private as they provide full access to all your records, including staff details etc.
Within the wizard you can create an additional 'Manager' login account if someone other than yourself is responsible for the day-to-day management of your Food Control Plan. The 'Manager' login account also has access to the web-based administration console but not to your payment details or payment history.
At any time when you are within the administration console you can add additional Administrator/Manager accounts or additional 'Tablet' accounts that only have access to the tablet/smartphone application (used to capture daily/weekly 'Food Diary' information).
Note: You do not need to create 'Tablet' accounts for all of your staff. Once the mobile application is logged in on a tablet/iPad/smartphone then it remains logged in and any staff can use it to complete a Form or enter information. Instead you create a 'Staff' record for each staff member and help them choose a PIN and add their signature. Staff can then digitally sign information that they capture.
Tailoring your Food Control Plan
Once you have created your Administrator account the wizard then guides you through a series of Yes/No questions about your food business. Your answers to these questions are used to setup your Food Control Plan. For example you are asked, "Do you cook poultry, minced meat and/or chicken livers?" and if you answer "Yes" then Safe Food Pro will automatically include a form in your digital Food Diary so that you can prove that your cooking method will kill bugs each time it is used. As another example, if you don't use the Sous Vide method then Safe Food Pro will exclude that form from your daily/weekly Food Diary checks.
If you are unsure about any of the questions (or if you change your business processes during the year) you can come back to the Wizard at a later time and answer these questions again to change the information that you gather for your Food Control Plan output.
Food Control Plan Summary
Once you have completed the Wizard you can easily view a summary of your Food Control Plan by:
- Logging in to your 'Administration Console' on the Web
- Click 'My Business'
- Click 'FCP Details'
- Scroll down in the 'Set Up' section until you see the Summary
We have colour coordinated the summary to match MPI's Simply Safe and Suitable layout. It also shows you what forms you have in your Safe Food Pro relating to their section in Simply Safe and Suitable. This can be a really helpful summary to show to your verifier when it comes to verification day!
Gathering your Business Details
The wizard then collects information such as your business name, address, the name of your manager if you have one, and a few other details required by the Ministry for Primary Industries in your Food Control Plan.
In this section of the wizard you can also create a separate login for use in the mobile application. If you don't have a separate email address handy you can skip this step and add additional logins at a later time.
Finally you have the option to upload information such as your staff, suppliers and equipment. If you don't have the information to hand or want to add this information manually (one by one) you can skip these steps and create these records later when you login to the Safe Food Pro administration console.
When you reach the end of the wizard you are logged into the administration console automatically. At this stage you will probably still have several "To Do" labels left in the administration console. You can address these at any time when you are ready.