Adding Staff
By adding staff it gives them access to Safe Food Pro so they can fill out forms and complete tasks as needed.
When you set up a staff member this gives them a 4 digit pin code to access the app, this does not give them access to any login details. This is a perfect set up if you are using a generic staff tablet. That way your staff will be able to sign off forms on the already logged in device.
In this Article
Add Staff from Admin Console:
- Login to the Admin Console
- Click Staff & Users
- Click the green plus icon to add a new user
- Select the Staff
- Add First & Last name
- Set the 4 digit pin code (you can do this from the app too)
- Add any additional information you want to include
- SAVE
Note: If your staff need a login to Safe Food Pro then check out these articles on
Add Staff from Mobile Tablet App:
If you are on the run and need to add a new staff member from the App. You need to have either an Admin , Manager or Tablet Manager Staff Member access to get the right permissions to add and edit Staff. You can do this by:
- Log in to the App on your Mobile Device/Tablet
- Click the menu icon in the top left corner (three lines)
- Go to Staff
- Click the green plus icon to add a new staff member
- Select your name from the list (this is to show you have the correct access)
- Enter your 4 digit PIN to gain access
- Fill out the questions. Make sure you've entered all of the required fields (*) before you save
Viewing & Editing Staff:
Once staff are added their details can be edited or viewed at any time either by themselves, an Administrator or Manager.
- Go to Staff Page on Administration Console or the Mobile/Tablet App
- Select Staff Member you want to edit
- Click the Pencil (If you are using the app you will have to enter your pin instead of doing this step)
- Select 'Save' when complete
We understand employees come and go within a business so once they are deleted we keep them in the archives. If the employee comes back:
- Go to Staff Page on Administration Console
- Select 'Include Archived'
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The past employees will appear with an archived box on the far right, click the archived box to bring employee back
Need a Staff Member to Have Special Access?
If you have set an employee up as a Staff Member but need them to access restricted forms such as, Staff Sickness, Incidents and Training Forms, then you can give them a special Manager (Tablet) Role. To do this:
- Go to Staff Page on Administration Console
- Click the Pencil icon to edit the Staff Member
- Change the Role to Manager (Tablet)
- SAVE
When selecting the Role you will get two options:
- Tablet: A Staff Member that has the ability to complete forms on the Mobile/Tablet.
- Manager (Tablet): A Staff Member that has the ability to complete forms and view/edit forms with restricted access.